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	The Comprehensive Meeting Guide Why Have a Meeting? Making the Most of Your Meeting Helping People to Contribute Effectively During Meetings The Amazing Agenda Mighty Minutes Planning a Small Meeting Planning a Large Meeting or Conference Budgeting for a Meeting Practical Tips on Caring for Delegates at a Seminar Planning a Presentation Effective Presentations Question and Answer Sessions Chairing a Meeting The Chair's Checklist International Considerations for Meetings Successful Conference Calls Video Conferencing Meeting Venues: Choosing a Meeting Venue Booking Conference Facilities Special Considerations for      Venues Meeting Room Checklist Meeting Venues in the UK Meeting Venues in the US Meeting Venues in Europe Meeting Venues in the Middle East   Venues for Meetings   Useful Information How to Choose a Meeting Venue When choosing a venue for your next meeting or conference there is more to consider than just the budget. Taking into account who is attending, from how far and how many you should plan to ask the following about any potential venue: Suitability Does the venue fit the company's corporate image? Does it give the correct impression for this particular meeting? Will it appeal to the target audience? Will the venue's staff add to the attendees' experience in a positive way? Location Is the venue easily accessible to those attending? Does the location offer the necessary road/rail/air links? Is the venue location suitable for any extra events/shows/excurisions that have been planned? Is the location quiet, close enough to accommodation if required, in a safe area, etc... Availability Is the venue available on the dates required? Are any extras such as equipment, accommodation, etc. available on the dates required? How flexible are they if you have to change the meeting date? Size Is the seating capacity suitable? Are the meeting rooms large enough to provide a comfortable experience for those attending? Are the meeting rooms well laid out? Do they allow for good views of the speaker without any obstructions? Does the venue allow attendees to move around without bottlenecks and delays? Facilities Does the venue have a variety of rooms if required? An auditorium if necessary? Small rooms for break away meetings? Can the venue offer a projector, electronic whiteboard, stationery, etc. Does the venue offer wifi internet access? Do they have a photocopying/fax service? Can they make available laptops or PC if required? Can they provide refreshments, tea/coffee/meals? Are vegetarians, vegans and those with specific dietary requirements catered for? Does the venue have enough parking spaces? Are the rooms well ventilated and temperature controlled? Will disabled delegates be catered for? Is there a restaurant or bar for post-meeting networking and entertainment? Do they have sports and leisure facilities such as a pool or gym? Can the venue also provide accommodation if required? Cost Does the venue fall within the budget for this meeting? What type of rates do they offer i.e.: 24 hour per delegate rate, individual room hire rate, etc... Can they offer any discounts? Can the price be negotiated? Does the overall cost, all extras included, compare favourably with other offers/options (i.e.: hotel accommodation at a separate location to the meeting or dining elsewhere) Are there hidden costs? When is payment required? Is a deposit required and if so how much and how far in advance? What is their cancellation policy? Will you receive a full or partial refund? A lot of the above questions can be answered by a visit to the venue's website and by asking for a quote. If it is a venue you have never used before you may want to ask the opinion of other companies that have held meetings and conferences there to find out what their experience was like. If the meeting or conference is an important one you may wish to visit the venue personally to get a first hand impression of the layout, suitability and, very importantly, the attitude of the management and staff. At the end of the day you want to get the most out of your meeting and the venue you choose has to add rather than detract from the experience of those attending. So take the time to choose carefully. Choosing a meeting venue around the world: Meeting Venues in the UK Meeting Venues in the US Meeting Venues in Europe Meeting Venues in the Middle East Venues for meetings: Special Considerations for Venues Meeting Room Checklist Finding a Meeting Venue UK Conference Services Meeting Your Business Needs Business Services Trade Shows, Exhibitions and Conventions Chambers of Commerce Business Premises Commercial Property for Sale or Lease Office Space Virtual Offices Office Supplies Corporate Relocation Corporate Housing Relocation Services Real Estate Information International Real Estate Residential Real Estate Real Estate Agents Property Management Real Estate Marketing Tools Real Estate Appraisals

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