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The Comprehensive Meeting Guide
Meeting Venues:
Choosing a Meeting Venue
Booking Conference Facilities
Special Considerations for      Venues
Meeting Room Checklist
Meeting Venues in the UK
Meeting Venues in the US
Meeting Venues in Europe
Meeting Venues in the Middle East - Meetings and Conference Venues

  Useful Information

Mighty Minutes

Minutes are essential for most meetings. Their function is to:

  • confirm decisions
  • record agreed actions
  • record responsibilities
  • prompt action from those who attended the meeting
  • inform those who did not attend the meeting
  • serve as a record of the meeting's discussion

  • There are two main types of minutes:

    1. Action Points: This type of minutes simply records what actions have been decided upon, who is responsible and what the milestones and deadlines are.
    2. Summaries: This type of minutes records the action points but it also includes a summary of the discussion.

    Taking minutes is a skilled job because the minute taker has to follow what can be confusing and inarticulate debates and summarise accurately what was said.

    The minute taker must be able to understand enough of the subject to be able to follow the discussion. He/she also needs to be able to write clearly and concisely. At the end of the meeting the minutes should be checked with the chair and then circulated to all those who attended and those who will be affected by any decisions taken at the meeting.

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