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The Comprehensive Meeting Guide
Meeting Venues:
Choosing a Meeting Venue
Booking Conference Facilities
Special Considerations for      Venues
Meeting Room Checklist
Meeting Venues in the UK
Meeting Venues in the US
Meeting Venues in Europe
Meeting Venues in the Middle East - Meetings and Conference Venues

  Useful Information

The Chair's Checklist

Before the Meeting
Clarify the purpose of the meeting.
Set and distribute the agenda.
Decide who should attend.
Arrange time and place convenient to all.
Set the format i.e.: ? hour presentation, 10 minute break, ? hour discussion, 10 minute break, 20 minutes to decide and wrap up.
Arrange for minutes to be taken
Control attendance confirmation and agenda amendments.

During the Meeting
Start the meeting on time.
Welcome everyone and make the opening statement.
Control the agenda.
Control the participants.
Control the discussions by opening them out, bringing them in and closing them down as necessary.
Explain and summarise each stage.
Maintain interest and keep everyone involved.
Overcome personal agendas.
Ensure appropriate decisions are reached.
Ensure decisions/actions are recorded.
Summarise and close the meeting.
Confirm circulation of minutes.

After the Meeting
Review and evaluate progress and procedures compared to other meetings.
Review and evaluate meeting results against the objectives.
Check minutes prior to circulation.

Further Information

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Conference Alerts is an online conference calendar that helps to connect academics and professionals with conference organizers. The website offers a range of useful tools, including a searchable, worldwide database of conferences and free email subscription option which helps academics and professionals stay informed about upcoming events in their areas of interest. Conference organizers can list their conference free of charge, or choose a paid service which makes their conference more visible on the calendar for a small fee.

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Exhibition Stand Dimension Group specialise in the design & custom build of exhibition stands, modular display systems & trade show displays.

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