The Chair's Checklist
Before the Meeting
Clarify the purpose of the meeting.
Set and distribute the agenda.
Decide who should attend.
Arrange time and place convenient to all.
Set the format i.e.: ? hour presentation, 10 minute break, ? hour discussion, 10 minute break, 20 minutes to decide and wrap up.
Arrange for minutes to be taken
Control attendance confirmation and agenda amendments.
During the Meeting
Start the meeting on time.
Welcome everyone and make the opening statement.
Control the agenda.
Control the participants.
Control the discussions by opening them out, bringing them in and closing them down as necessary.
Explain and summarise each stage.
Maintain interest and keep everyone involved.
Overcome personal agendas.
Ensure appropriate decisions are reached.
Ensure decisions/actions are recorded.
Summarise and close the meeting.
Confirm circulation of minutes.
After the Meeting
Review and evaluate progress and procedures compared to other meetings.
Review and evaluate meeting results against the objectives.
Check minutes prior to circulation.
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