Equipment that may be required for the meeting room:
Overhead projector Slide projector Film projector Projection stands Remote control for projectors Screens Video equipment: VHS, DVD, teleconferencing Microphones Radio Computer Mouse Auxiliary equipment: laser pointers, flip charts, slide trays Lighting Loudspeakers
Questions that should be considered regarding the meeting room's facilities:
How many computer hookups? Does it have wifi capability? Is electrical power sufficient? Are electrical features diagrammed? Is there a built-in sound system? Is the room sound proofed? Are the others in the building? Is the ceiling height adequate for projectors? Is remote light control capability available? Can windows be covered with shades,blinds or curtains? Can additional equipment be provided? What support is provided for maintenance problems? Who will provide security for the equipment? Does the building have an alarm system, CCTV surveillance and a fire alarm? Who is responsible for lost, stolen or damaged equipment? Can last-minute equipment demands be met? What are the additional costs? Is the meeting room accessible before the meeting for setup?