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Meeting Room Equipment Checklist
Equipment that may be required for the meeting room:
 Overhead projector
Slide projector
Film projector
Projection stands
Remote control for projectors
Screens
Video equipment: VHS, DVD, teleconferencing
Microphones
Radio
Computer
Mouse
Auxiliary equipment: laser pointers, flip charts, slide trays
Lighting
Loudspeakers
Questions that should be considered regarding the meeting room's facilities:
How many computer hookups?
Does it have wifi capability?
Is electrical power sufficient?
Are electrical features diagrammed?
Is there a built-in sound system?
Is the room sound proofed? Are the others in the building?
Is the ceiling height adequate for projectors?
Is remote light control capability available?
Can windows be covered with shades or curtains?
Can additional equipment be provided?
What support is provided for maintenance problems?
Who will provide security for the equipment?
Who is responsible for lost, stolen or damaged equipment?
Can last-minute equipment demands be met? What are the additional costs?
Is the meeting room accessible before the meeting for setup?
UK Conference Venues:
Birmingham
Bristol
Colchester
Manchester
Portsmouth
Reading
Venues for meetings:
How to Choose a Meeting Venue
Special Considerations for Venues
Finding a Meeting Venue
UK Conference Services
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The Comprehensive Meeting Guide
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